Kyle Gilliam

Never worry about held payments again

Back-office automation built for subcontractors. You forward your certificates to one place and I take it from there. Nothing lapses, no GC holds your payment over expired COIs, and your office manager gets their week back.

Call (415) 547-0540

I built bidding the tools construction companies use to manager their bids at BuildingConnected and Autodesk. Now I'm building systems for trade shops directly.

The paperwork problem

You know the drill

  • A GC quietly holds your progress payment for weeks over a certificate they never told you to resend.
  • Your policy renews, and suddenly every GC needs a fresh certificate or the checks stop coming.
  • Renewals live in a spreadsheet someone has to remember to check. You spend half a weekchasing your broker.

Certificate tracking, handled

What I do

I track your certificates so you don't have to think about it. You stay in the driver's seat. Here's how it works:

  1. Certificates come in

    You forward the email to KeepCOI, or your broker sends it straight to one place. That's the only thing you have to do.

  2. Everything gets read and tracked

    Each certificate is read and logged for you: who's covered, what limits, which project, and when it expires.

  3. Renewals and policy changes get caught early

    When a certificate nears expiration or your own policy renews and every GC needs fresh paper, it's flagged well ahead of time, not the day coverage drops.

  4. Renewal requests land in your inbox, ready to send

    The moment something's due the request is drafted and waiting for you. Just give it a quick look and hit send. Nothing goes out without you, and the new certificate's in hand before the old one runs out.

What that gets you

  • No surprise held payments or back-charges over an expired certificate.
  • Nothing slips through the cracks and you're always ahead of the next renewal.
  • Hours a week back and no more manual tracking.
  • The paperwork you dread is handled so your office can focus on real work.

You stay in control. Nothing goes out without your say-so and there's no technical hassle on your end.

The bigger picture

Beyond certificates

Certificates are just one thing you have to manage, but they're not the only paperwork piling up in your office. I take on the rest of the repetitive stuff: bid paperwork, pay apps, lien waivers, anything that piles up so that the people in your office can focus on the work that actually needs them.

If it's repetitive paperwork, I can take it off your plate. Let's talk.

The person behind it

Who I am

I'm Kyle, a software engineer and entrepreneur. I spent years building bid-management software at BuildingConnected, so the way trade shops and GCs actually work isn't new to me.

Now I build and run these systems for trade shops directly. I set it up, I maintain it, I keep it working, and your data stays yours.

No big company, no account reps, no runaround. You call me, you get me.